As a non covered entity or business associate, a replying patient isn’t bound by HIPAA regulations. The person conducting the transmission is the liable party. This means it must be secured during transmission across networks or the Internet and when it’s stored in drives at workstations and servers. Protected health information (PHI) must be protected at rest and transit. Speak with your IT professional to set this up. It’s a simple process to have a scanned document/image sent to your storage location via encrypted email. Wondering if your emails are HIPAA compliant? Download our checklist to find out.Click Here Encrypt everythingĪny piece of electronic data is required to be encrypted, including physical documents scanned to a computer.
HIPAA COMPLIANCE FORMS FOR PATIENTS HOW TO
Here’s how to stay compliant with your electronic communications. For many patients and practices, email is becoming the preferred method of communication. Nevertheless, modern patients expect instant communication, so you can’t avoid emailing. Perhaps the patient checked his mail in a public place with wandering eyes or left his phone somewhere by mistake. However, some of these services offer paid features that comply with HIPAA regulations.įurthermore, there’s never a foolproof way to ensure that the intended recipient is actually the one reading the email. This includes the popular web-based email clients like Outlook, Gmail, and Yahoo. Anyone without the cipher will only see gibberish.īy default, most email clients do not encrypt your communications.
The reorganization requires a cipher (a code) that both sender and recipient know.
It’s impossible to tell if the receiver is the intended recipient.Įncryption is the process of modifying data to make it unreadable, but in a way so that it can be returned to its readable state.In general, email communication is not secure for two reasons:
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